CFPD Community Grant Application

Application Periods
Spring: February 1 – March 15
Fall: September 1 – October 15

The Community Foundation of Portage & District (CFPD) is a public foundation serving the charitable needs of donors and grant seekers in the City & RM of Portage la Prairie. The contributions of donors are pooled into permanent endowment funds. A portion of the interest income earned from the endowment provides grants to financially support organizations whose primary focus is within the City & Rural Municipality of Portage la Prairie.

Grant applications are reviewed by an appointed Grants Committee made up of CFPD Board Members and community volunteers. The Committee evaluates applications using CFPD policies, an unbiased scoring matrix, and community knowledge, and then makes recommendations to the Board of Directors for final approval.

CFPD may limit the frequency of applications or grants to any one organization to ensure equitable access to funding. Incomplete or late applications, or applications from organizations with outstanding reporting requirements or poor standing, will not be considered.

Applications must be received no later than midnight on March 15th or October 15th. Unless otherwise approved by CFPD staff, incomplete applications will be removed from consideration after the deadline. Applications are reviewed within the same month, and decisions will be made and applicants will be contacted by the end of that month. All decisions are final once approved by the Board.

No project expenses may be incurred before the Grant Agreement is signed.

If you are experiencing difficulty with our online application form, please reach out to us. Accessible formats are available upon request

To ensure eligibility, applicants are encouraged to carefully review the following eligibility guidelines, prior to completing an application.

Project must be in, or be of benefit to the citizens of, Portage la Prairie and District.
Project must support at least one of the following objectives:
- Social services; Physical fitness and health; Arts and cultural activities; Education; Medical services; Environment; Child welfare, youth development, and family well-being; and other community activities or facilities of a charitable nature.
Applicant must demonstrate a strong and committed board of directors or governing body, a history of fiscal responsibility, and management qualifications (exceptions may be made for newly established community organizations).
Preference is given to projects which:
- Address one or more of the challenges identified in the 2023 Community Assessment, including: Alcohol & Substance Abuse, Poverty, Crime & Safety, Mental Illness, Housing, Transportation, Racism and/or Childcare.
- Are developed in consultation with other agencies, promote coordination, reduce duplication and encourage shared resources.
- Promote volunteer participation and citizen involvement.
- Demonstrate community support and organization initiative.
New community organization projects may be considered but must include provision for an evaluation and a realistic plan for financial viability beyond this CFPD grant (if applicable).
General exclusions where CFPD grants will not be provided include:
- Regular ongoing operating expenses including; wages, salaries, utilities, rent, insurance, annual fees, and/or licenses, etc.
- Operating or capital deficits.
- For term support, sabbatical leaves, student exchanges, and travel expenses.
- Fundraising campaigns, events, or sponsorships.
- Establishment or addition to endowment funds.
- Religious activities, political activities, or advocacy initiatives.
- General conference expenses for employees to attend. However, CPPD will consider conference costs when the applicant organization is hosting the conference.
- Expenses incurred prior to receiving approval of grant.
- To fund projects for which the applicant has sufficient internal resources.
Additional clarifications:
- Instructor/Facilitator Costs-CFPD does not fund wages or salaries of employees but will consider costs for instructors, facilitators, speakers or trainers who are not employees of the applicant or partner organizations.

Completed Application Form.
Most current year-end financial statements, including an income/expense statement, or statement of operations and balance sheet, or statement of financial position. For large national organizations, financial statements must be provided by the local chapter or local office, not the national organization.
Total revenue and expense budget for the current year.
List of organization’s Board of Directors or members of organization’s governing body.
Letters of support (if applicable).
Read & follow the ‘Grant Process & Eligibility Guidelines’ information above.

If proposed project includes funding for any capital expenses (e.g., construction, furniture, equipment, appliances, etc.), application must also include:

Two (2) quotes for any single expense over $500. Preference is given to local quotes, suppliers and service providers whenever possible. If a local quote is not provided, the applicant must include a brief explanation outlining why a local option was not used (e.g., the item or service is not available locally, specialized equipment is required, etc.)

YOU ARE RESPONSIBLE FOR ENSURING YOUR APPLICATION IS COMPLETE AND SUBMITTED ON TIME. Please provide an explanation if the required documentation is not supplied.

Comments

This field is for validation purposes and should be left unchanged.

Applicant Details

Name of Applicant Organization(Required)

Name of Person Completing this Form(Required)

Title of Person Completing this Form(Required)

Address(Required)

Street Address City/Town Postal Code

Telephone(Required)

Cell Phone

Email(Required)

Website

Years Established

No. of Employees

No. of Board Members

Charitable Tax/Business Number (if applicable)

Are you completing this form on behalf of, or in partnership with, another community group?(Required)

Yes

“Name of Organization you are Completing this Form on Behalf of or in Partnership with(Required)

Name of Contact Person at this Organization(Required)

Phone Number of this Contact Person(Required)

Country Phone Number

Email of this Contact Person(Required)

Organization Overview

Provide a brief description of your organization, including:

Your mission and purpose
Services or programs you provide
How your organization is funded
Who your members, clients, or participants are
Whether you charge membership fees (if applicable)

Organization Overview

Project Details

Amount requested can differ from Total Project Cost as you can request partial funding for you project. If so, please indicate where the remainder of the funds are coming from in the "Sources of Funding" subsection of the Revenue subsection under Other Sources of Revenue.

Project Name(Required)

Total Project Cost(Required)

Amount Requested from CFPD(Required)

Project Start Date(Required)

Project Completion Date(Required)

CFPD grant funds must be spent within 12 months of receiving them.

Project Type(Required)

One-Time Capital Project

Program

Renovation or Upgrade

Seed Money

Computers or Technology

Other

Project Supports the Following Objectives of the CFPD(Required)

Check most Relevant Objectives

Social services

Arts and cultural activities

Medical services

Child welfare, youth development, and family well-being

Physical fitness and health

Education

Environment

Other community activities or facilities of a charitable nature

Community Challenges Addressed (if applicable)

Alcohol & Substance Abuse

Crime & Safety

Housing

Childcare

Racism

Poverty

Mental Illness

Transportation

1) Project Description and Organizational Alignment

Describe the project/program for which you are requesting funding. Include:

What your organization intends to do and the key activities involved
Who will benefit, including estimated number of participants
The project timeline
How the project will be funded and sustained in the future
How the project supports or advances your organization’s mission, strategic goals, and core services

Project Description and Organizational Alignment(Required)

2) Community Need & Partnerships

Explain why this project is needed in Portage and District. Include:

Evidence of community need
Consultations with participants or partner organizations
Any partnerships or letters of support

Community Need & Partnerships(Required)

3) Future Financial Resources

What financial resources will be available for this project’s continuation (if applicable)?(Required)

3a) If the CFPD cannot grant you the full amount requested, can some or all of the project still go ahead?(Required)

No, we require full funding from CFPD to proceed with the project.

Yes, in a modified way

Indicate which parts of the Project you would most like funding for(Required)

4) How will you recognize CFPD and other Project Partners?(Required)

Media ready story

Signage/banner

Social media

Photography

Website

Other (describe)

Project Budget

Provide a detailed outline of your project budget. Do not include the overall operational expenses of your organization—only the particulars related to the proposed project.

Please Note:

Please note the General Eligibility Guidelines (see tab at top of page) while completing this section
Two quotes are needed for any single expense over $500, such as construction, furniture, equipment, appliances, etc.

Click to see a sample Project Budget

Total Expenses and Total Revenue must balance.

Project Expenses(Required)

Item

Preferred Provider/Quote

Amount ($)

Note: for expenses for which you are not requesting CFPD funding, you may combine these into one line and are not required to list the provider(s) or competing quotes

Total Expenses

This number must match “Total Revenues” below.

Sources of Revenue

Requested from the CFPD (Unconfirmed)(Required)

Funding on Hand (Confirmed)(Required)

Other Sources of Revenue

Name

Confirmed ($)

Unconfirmed ($)

Total Confirmed
$0.00

Total Unconfirmed
$0.00

Total Revenue

This number must match “Total Expenses” above.

Supporting Documents

There are 5 categories of documents required to support your application (see below). For each of these 5 categories, if you are unable to provide the documents, you must instead provide an explanatory note as to why (for example, if you are not submitting 2 competing quotes for expenses over $500, please explain why—such as, there is only one provider available locally).

Financial Statement

Provide your most current year-end financial statement, including an income/expense statement, or statement of operations and balance sheet, or statement of financial position.

Select how you will provide this information:(Required)

Upload File

Provide Explanation

Your most current year-end financial statement, including an income/expense statement, or statement of operations and balance sheet, or statement of financial position.(Required)

Max. file size: 2 MB.

Explanatory Notes(Required)

Current Budget

Provide total revenue and expense budget for the current year

Select how you will provide this information:(Required)

Upload File

Provide Explanation

Total revenue and expense budget for the current year.(Required)

Max. file size: 2 MB.

Explanatory Notes(Required)

Governing Body

Provide list of your organization's Board of Directors or members of organization's governing body.

Select how you will provide this information:(Required)

Upload File

Provide Explanation

List of your organization's Board of Directors or members of organization's governing body.(Required)

Max. file size: 2 MB.

Explanatory Notes(Required)

Quotes

Provide two quotes for any single expense over $500 (see guidelines).

Select how you will provide this information:(Required)

Upload File

Provide Explanation

TWO quotes for any single expense over $500 (see guidelines).(Required)

Drop files here or

Max. file size: 2 MB.

Explanatory Notes(Required)

Letters of support

Provide letters of support (if applicable)

Select how you will provide this information:(Required)

Upload File

Provide Explanation

No Letters of Support

Letters of support (if applicable)(Required)

Max. file size: 2 MB.

Explanatory Notes(Required)

Acknowledgement by Applicant

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